MAYFAIR PARK NEIGHBORHOOD ASSOCIATION BY-LAWS
ARTICLE I: Name
The name of the organization shall be Mayfair Park Neighborhood Association (the Association).
ARTICLE II: Objectives
1. To provide a forum for presentation, discussion and appropriate action on matters of
importance to the neighborhood while striving to create a better place to live.
2. To provide a source of information to all members of the Association.
3. To act as liaison with and/or advocate to other neighborhood groups, the City and County of
Denver or its representatives and other community organizations.
4. To provide cultural, recreational, education and civic programs for all members of this
community and to promote civic responsibility.
ARTICLE III: Membership
1. The following description will establish the area to be incorporated in the Association to be
known as the Mayfair Park Neighborhood Association:
a. The boundaries encompass the following: the southwest corner of the area shall be East
First Avenue and Monaco Parkway. From this point the boundary will continue on the east
side of Monaco Parkway north to East Sixth Avenue Parkway; east on the south side of East
Sixth Avenue Parkway to Quebec Street; south on the west side of Quebec Street to East
Fourth Avenue; west on the south side of east Fourth Avenue to Oneida Street; south on the
east side of Oneida Street to East First Avenue; and west on the north side of East First
Avenue to Monaco Parkway.
2. The following shall be classes of membership:
a. Regular Members: Any adult residing or owning property within the physical area created by
the boundaries established above shall be eligible for membership in the Association.
b. Associate Members: Any adult whose residence is outside the area included in the
“neighborhood" may become an associate member of the Association. Eligible persons
wishing to join the Association as an Associate Member shall make application in writing to
the Executive Committee.
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3. Only Regular Members have the right to vote, hold office and serve as members of the
Executive Committee.
ARTICLE IV: Meetings of Membership
1. There shall be at least one regular membership meeting each calendar year. The time and place
of this meeting shall be determined by the Executive Committee.
2. Special meetings of the members shall be called at such time and place as may be determined by
the Executive Committee.
3. All meetings of members shall be called with at least two (2) weeks’ notice.
4. At least twelve (12) regular members present in person, inclusive of members of the Executive
Committee, shall constitute a quorum.
5. Upon petition of ten (10) regular members, not members of the Executive Committee, a meeting
may be called within the guidelines of the By-Laws.
ARTICLE V: Executive Committee
1. The President, Vice-President, Secretary, Treasurer, up to seven (7) Representatives-at-Large and
the immediate Past President (ex-officio) shall constitute the Executive Committee.
2. The Executive Committee shall:
a. Manage the affairs of the Association.
b. Plan, call and conduct meetings; notify members of meetings within the required time frame.
c. Manage the funds of the Association and prepare an annual budget, following their election.
Expenditures of $500 or more for any one item shall require a vote of the General
Membership.
d. Establish and appoint such committees as may be required.
e. Fill all vacancies among the officers and any Representatives-at-Large occasioned by death,
resignation or for other reasons. Such appointees will serve until the next election.
f. Any member of the Executive Committee who is absent from two (2) consecutive Executive
Committee meetings may be removed from office by a majority vote of the full Executive
Committee.
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ARTICLE VI: Meetings of the Executive Committee
1. Meetings of the Executive Committee may be held at such times as are necessary to carry on the
business of the Association.
2. A majority of the Executive Committee shall constitute a quorum.
3. Meetings of the Executive Committee may be called by the President or Vice President, or the
Secretary shall call a meeting upon written request of three (3) members of the Executive
Committee.
4. Notification of any meeting of the Executive Committee shall be given at least three (3) days
before the meeting is scheduled.
ARTICLE VII: Election and Tenure of Officers and Executive Committee Representatives
1. Each year, Executive Committee officers shall be elected at a regular membership meeting.
Nominations for the offices of President, Vice President, Secretary and Treasurer may be made
from the floor.
2. Nominations for up to seven (7) Representatives-at-Large shall be made from the floor.
3. All officers will assume their offices upon election. Any Representatives-at-Large assume their
duties at the conclusion of the meeting. The outgoing President becomes an ex-officio member
of the Executive Committee for a period of one year at the conclusion of the meeting.
4. Tenure of officers and any Representatives-at-Large shall be for two (2) years. Officer terms shall
be staggered to provide continuity, with the terms for the President and Secretary ending in
even-numbered calendar years and the terms of the Vice President and Treasurer ending in odd-
numbered calendar years. To transition to these staggered terms, the terms for the President and
Secretary elected in 2025 shall end in 2026. All officers may be re-elected.
ARTICLE VIII: Duties of Officers
1. The President shall be the Chief Executive Officer of the Association, performing all duties
required by the By-Laws, or specified by the Executive Committee. Immediately upon leaving
office, the outgoing President will serve as an ex-officio member of the Executive Committee
for one year.
2. The Vice President shall assist the President, carrying out such duties as may be assigned by the
President, and in the absence of the President, shall assume and perform the duties of the
President.
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3. The Secretary shall:
a. Prepare minutes of all Association meetings and keep other records.
b. Conduct necessary correspondence.
c. Prepare notices of membership meetings.
d. Conduct the annual election during the regular membership meeting.
4. The Treasurer shall:
a. Maintain membership and dues records.
b. Collect dues and other monies and deposit them in the bank approved by the Executive
Committee.
c. Issue checks for properly approved disbursements.
d. Keep accounting records and prepare regular reports of the financial condition of the
Association.
5. The Representatives-at-Large shall:
a. Serve as members of the Executive Committee, providing input on managing the affairs of
the Association.
b. Assist the officers in performing the duties of the Executive Committee described in Article
V, 2 above.
c. Serve as liaison between the general membership and the officers of the Association.
ARTICLE IX: Committees
Committees will be appointed and dissolved by the Executive Committee as needed.
ARTICLE X: Dues and Fees
Each member shall pay such annual dues as recommended by the Executive Committee and
approved by a simple majority vote of the regular members present.
ARTICLE XI: Severance of Membership
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1. A member may resign by submitting a written resignation to the Secretary.
2. If the dues of any member remain unpaid thirty (30) days after their due date as determined by
the Executive Committee, his or her name shall be removed from membership after thirty (30)
days’ written notice.
ARTICLE XII: Rules of Order
The rules contained in Robert's Rules of Order shall govern the parliamentary procedure of all
meetings.
ARTICLE XIII: Amendments
1. By-Laws may be adopted or amended by a simple majority vote of regular members present at a
meeting of the membership.
2. Proposed amendments must be submitted in writing to the Executive Committee not less than
thirty (30) days prior to the date the vote is to be taken.
ARTICLE XIV: Voting Procedures
Votes at any meeting will only be accepted from those present in person. There will be no proxy
votes.
Bylaws were initially approved May 18, 1983
Amendments:
February 11, 1985
Allow fall membership meeting to be held in September or October
Add the immediate past President as an ex-officio member of the Executive Committee for a
period of one year.
October 20, 1992
Change the name from 920 Neighborhood Association to Mayfair Park Neighborhood
Association.
October 18, 1994
Increase from five to seven the number of Representatives-at-Large that are members of the
Executive Committee.
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April 27, 2005
Allow two regular membership meetings to be held in the Spring and the Fall.
Require that expenditures of $500 or more for any one item shall require a vote of the General
Membership.
April 26, 2025
Modify Association boundaries to exclude the southeast quadrant that is part of the Lowry
United Neighborhoods registered neighborhood association.
Make meeting and quorum provisions consistent with Denver Revised Municipal Code
requirements for registered neighborhood organizations. Specifically, require at least one regular
membership meeting each calendar year (rather than one in the Spring and one in the Fall) and
establish a quorum of twelve Regular Members (rather than ten Regular Members exclusive of
the Executive Committee).
Extend Executive Committee member terms from one year to two years, and stagger officer
terms so that two of the four officers are elected each year.
Make several changes to reflect recent Association practices:
o Eliminate the requirement for the Executive Committee to include seven Representatives-at-
Large while maintaining an option for the Association to nominate and elect up to
seven Representatives-at-Large to serve on the Executive Committee.
o Eliminate the requirement for Regular Members to apply in writing to join the Association
while maintaining the requirement for Associate Members (who reside outside the
Association boundaries) to apply in writing.
o Eliminate references to specific forms of meeting notices.
o Eliminate provision concerning a Nominating Committee.
o Clarify the Secretary’s duty concerning the annual election process.